AI ORDER AUTOMATION AGENT FOR AUSSIE BUSINESSES
Our AI agent reads, validates and syncs every order — from email to your ERP.
Sync Fox's agent watches your orders inbox, reads every PO, checks it against customer prices, stock and your rules, then syncs clean orders into your ERP.
Order entry shouldn't eat your day
POs arrive as PDFs, attachments or email text. Someone retypes each one, and wrong prices, units and out-of-stock items slip through. Sync Fox's AI agent does the order entry for you.
How the agent works
Reads
Watches your orders mailbox or forwarding address, plus uploads. PDFs, Excel, CSV and plain email text.
Validates
Matches customers and products, checks contract prices, GST, stock, ABN and your rules. Only real problems are flagged.
Syncs
Sends approved orders to your ERP or accounting system, automatically with retries or when you approve them.
Features
What the agent does at each step
Reads
AI reads every PO
PDFs, CSV, Excel, images and plain email text are read automatically, with no templates to set up.
Product matching
Customer SKUs, barcodes and descriptions matched to your products. Remember a customer's codes once.
New customer from a PO
Unknown buyer? Add them in one click with details filled in from the PO.
Validates
Customer-specific & contract prices
Flat discounts, product prices, volume tiers and dated price lists, so every customer gets their agreed price.
Exception rules
Over 30 checks you can switch on, set to block or warn, and tune per customer, including price tolerance.
Stock and price checks
Keep data here, sync it from your system, or check it live when an order arrives.
Buyer verification
Orders are matched to known senders, ABNs and business names before they are processed.
Compare Side-by-Side
See the original PO beside what was read, so staff can confirm at a glance.
Syncs
Xero, MYOB, Cin7, Odoo, Unleashed
Direct connections or ready-made Make.com and Zapier templates. Automatic sending with retries.
Bulk import and export
Load products, customers and price lists from CSV or Excel, and export any time.
Plus
Full audit history
Every price change, correction and approval is recorded with who did it and when.
Team Access
Owner, staff and view-only access. Your data stays inside your business.
The agent syncs orders to the systems you already use
Direct connections
Via Make.com
Industries we serve
Built for Aussie wholesalers, distributors and trade suppliers
Why it pays off
Faster orders. Fewer costly mistakes.
Eliminate Manual Data Entry
- The agent reads every PO line from email, PDF or spreadsheet
- Products matched to your codes automatically
- New customers created from the PO details
10 min → 1 min for a typical 20-line PO*
Catch Errors Before They Cost You
- The agent checks every line against customer-specific and contract prices
- Wrong quantities, units and unknown products flagged
- Buyers verified by ABN, email and business name
- Nothing goes to your ERP until it passes, or you approve it
Pricing errors stopped before the invoice
*Example estimate, not a customer result.
Your data, your call
Private to your business
Each business has its own workspace. Only people you invite see your customers, prices and orders.
Nothing sent without you
You decide which orders go to Xero, MYOB or your ERP — by hand or automatically once checks pass.
Ready for your bookkeeper
Every correction and approval is logged with who and when, so audits are easy.
Your customers don't change a thing
- They keep emailing POs the way they do now
- No buyer portal, login or new form to learn
- You simply process them faster and with fewer mistakes
Questions
Let the AI agent take the order entry off your plate
Set up your business in minutes and process your first order today.
Start your free 1-month trial